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Policy Services
Picture of Women Holding BooksPolicy Services of Erie 1 BOCES works with over 375 school districts across New York State to develop and maintain Board-adopted Policy and Administrative (Regulation) Manuals. 

Our policy coordinators continually research changes in federal and state law and regulations, Commissioner's Regulations and State Education guidance and apply those changes to policies and regulations. We have developed a system of options to allow a district to participate at a level that best meets their needs.


Policy 101:  Back to Basics Workshop
The PowerPoint is available under the Monthly Policy Update tab for our subscribing districts.


 

School Districts Across the State
For Our Subscribing Districts

Monthly Policy Updates
 
 
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Monthly Administrative Updates
 
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Quarterly Policy Revisions
 
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Quarterly Administrative Revisions  What is this?


These are password protected sites for districts that currently participate in our services.

For additional questions or to request information about our services, please contact Janell Hallgren, Manager of Policy Services, at 716-821-7084 or jhallgren@e1b.org.

Recent Policy Updates
Graduation Activities We recently updated our Diploma or Credential Options for Students with Disabilities policy to reflect Zachary's Law's mandate that districts have a formal policy allowing these students to...
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DASA, Records Management, and Gender Identity In light of the now-combined School Safety and the Educational Climate reporting form for DASA and VADIR, and following the Comptroller's recent audit of SED's DASA-implementation compliance, we...
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Website Accessibility The DOE's Office for Civil Rights (OCR) has been investigating several districts across the country related to website accessibility to ensure that all users—particularly those individuals...
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Wellness The United States Department of Agriculture (USDA) finalized regulations in July 2016 in an effort to assist school districts in the implementation of local wellness policies, which are required...
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Education of Homeless Children and Youth School district obligations regarding homeless students have been significantly expanded. The McKinney-Vento Act, the federal law designed to address the unique challenges that homeless children and...
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Graduation Graduation is an important part of student planning.  To ensure compliance with recent changes in Commissioner's regulations, we revised and updated our graduation policies (#7220 -- Graduation...
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School Safety Plans and Fire and Emergency Drills Appropriate emergency response planning is imperative in schools particularly in light of the evolving nature of threats to schools in the recent past. Given the importance of protective action,...
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Registration and Professional Development The state recently finalized the rules for teacher and administrator registration as well as continuing teacher and leader education (CTLE) requirements. Starting July 1, individuals holding a...
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Noncustodial Rights of Parents School administrators often encounter complicated family issues, such as child custody and the involvement of non-custodial parents in their child's education. While each situation is different, our...
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Carbon Monoxide New York adopted a rule requiring carbon monoxide detection to be installed in all new and existing school buildings. In general, the rule applies to all buildings that have equipment or systems...
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Surveillance Cameras In January 2004, our office provided school districts with a policy addressing surveillance cameras in the school district and on school buses as a means to help protect the safety of students and...
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Head Lice In November 2011, our office provided subscribing districts with a policy addressing head lice. At that time we noted that head lice, while a nuisance, are not associated with any disease and are...
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Probation and Tenure In June 2015 we revised Policy #6215 -- Probation and Tenure -- to reflect changes enacted as part of the 2015-16 state budget. We provided these amendments to our quarterly subscribers. We made...
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Code of Ethics One topic that has generated numerous questions over the years is the code of ethics school boards are required to adopt pursuant to Section 806 of the General Municipal Law. In an effort to assist...
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Student Grading Information Systems In September, we alerted districts to the Comptroller's state-wide audit that targeted access to student grading information systems. Based on that audit and several district requests, we prepared a...
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Administration of Medication and Students with Life-Threatening Health Conditions New York recently enacted or amended legislation regarding the administration and stocking of certain medications in schools. Specifically, students with asthma, allergies, and diabetes are...
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Student Gender Identity In mid-July, NYSED issued formal guidance to help districts create a safe and supportive educational environment for transgender and gender nonconforming (GNC) students. Whether in the sports arena...
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Sports and the Athletic Program Beginning in the fall of 2015, student-athletes who want to participate in a sport above or below their normal grade level will need to meet the requirements of a new standard, the Athletic...
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Instruction for English Language Learners As school administrators and teaching staff likely know, the State Education Department recently revised Part 154 of the Commissioner's regulations to ensure equal educational opportunities for...
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Data Networks and Security Access As school administrators and officials are profoundly aware, districts have faced a number of significant challenges in recent years with respect to protecting their district computer systems,...
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Wellness In 2010, Congress passed the Healthy, Hunger-Free Kids Act (HHFKA), which requires that each school district participating in the National School Lunch Program or the School Breakfast Program...
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Harassment, Bullying, and Discrimination As you may recall, our office made significant revisions to a number of sample policies involving discrimination and harassment as part of our October/November 2014 Update. At that time, however, we...
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Entitlement to Attend - Age and Residency In recent months, districts have seen an influx of unaccompanied and undocumented children seeking to enroll in their schools. This has, in some cases, caused confusion as to whether such children...
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Maintenance of Fund Balance As school administrators and officials are keenly aware, districts have faced a number of significant financial challenges in recent years. Despite the expanding scope of school districts'...
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Grade Promotion and Placement In response to public concern over various education reforms that have either taken place or are scheduled to take place, the legislature enacted the "Common Core Implementation Reform Act" as part...
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Special Alert on Data Privacy and Security As you may know, on March 31st of this year the legislature passed the Common Core Implementation Reform Act as part of the State budget. The Act includes a series of changes to the Education Law...
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Testing Misconduct and Mandatory Reporting Requirements At its April 2014 meeting, the Board of Regents adopted revisions to 8 NYCRR Section 102.4 addressing the issue of testing misconduct on state assessments. In an effort to assist school districts in...
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Due Process Complaints; Selection and Board Appointment of Impartial Hearing Officers Earlier this year, the Board of Regents revised provisions in Sections 200.1, 200.5 and 200.16, addressing impartial due process hearings for students with disabilities. While the changes enacted by...
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Trademarks and Logos In recent years, school boards and administrators throughout the State have worked hard to overcome operational challenges and decreasing revenues, mindful of the role school districts play as...
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Weapons on School Grounds As you know, the New York State legislature passed the Secure Ammunition and Firearms Enforcement (SAFE) Act in January 2013. While many of the law's more controversial provisions have little impact...
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Purchasing In 2012, the State Legislature made two substantive revisions to the competitive bidding requirements contained in Article 5-A of the General Municipal Law (GML), which govern the manner in which...
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Use of School Facilities, Materials and Equipment For the past several years, school districts have faced a number of financial stressors, including decreased enrollment, state aid constraints, and limitations on the ability to raise taxes. As a...
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Use of Service Animals Effective March 15, 2011, the United States Department of Justice issued new regulations implementing Title II and Title III of the Americans with Disabilities Act to clarify and refine issues that...
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Staff Use of Personal Technology As a continuation of our series on the Security of Personal, Private and Sensitive Information (PPSI) in Mobile Computing Devices, the Update focuses on staff use of personal mobile technology...
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Career Development and Occupational Studies Commencement Credential Several months ago, the policy on Credential Options for Students with Disabilities (#7222) was updated to address the Skills and Achievement Credential Option for students with severe...
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2013 Provisions to the Dignity for All Students Act The Dignity Act, which seeks to provide students with a safe and supportive environment free from harassment, bullying and/or discrimination, became effective this past school year. The Act...
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The Family Medical and Leave Act First established in 1993, the Family and Medical Leave Act has been expanded in several key areas pursuant to revisions to department of Labor (DOL) Federal Regulations, effective March 8, 2013 and...
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Protecting Student Data The April 2013 Policy Update added to the previous month's topic of security breaches by specifically addressing the privacy of student education records. The Family Education Rights and Privacy Act...
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Information Security Breach Having your identity stolen or secure personal information breached can lead to damaging financial impacts. The Office of the New York State Comptroller issued an audit report detailing the...
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Disclosure of APPR Data In February 2013, our Policy and Administrative Updates focused on Chapter 68 of the Laws of 2012, which amended Education Law Section 3012-c, requiring public disclosure of the results of Annual...
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Purchasing, Piggybacking & Other District Issues In January, our focus was on revisions to various policies in the Non-Instructional/Business Operation Section. These included revisions to four budget policies affected by the New York...
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Credential Options for Students with Disabilities Two newly created options were developed to both encourage students to remain in school and to address the new state learning standards. The two new credential options are the Skills and Achievement...
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BYOD (Bring Your Own Device) BYOD policies give guidelines for students to use their own personally owned devices such as IPads, smartphones, or tablets during the school day. BYOD allows students and teachers to connect...
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The Dignity for All Students Act New York State's Dignity for All Students Act (The Dignity Act) seeks to provide the State's public elementary and secondary school students with a safe and supportive environment free from...
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Concussion Management Given the considerable number of young people who sustain concussions on an annual basis, particularly on the athletic field, significant attention has been directed at the efforts to reduce these...
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Other News in Policy Services...

 

 

Transgender Students

Our office previously noted that the New York State Education Department (SED) issued the "New York State Transgender and Gender Nonconforming Students Guidance Document" in July 2015 to assist educators in accommodating transgender and gender nonconforming students along with steps school districts can take to ensure these children are provided with equal access to the educational environment; this guidance document remains in effect. Recently, on May 13, 2016, the U.S. Departments of Education and Justice jointly issued a new federal guidance document to educators in another concerted effort to assist them in providing transgender students with a safe and inclusive educational environment free from discrimination. This guidance document prohibits discrimination based on a student’s gender identity, including discrimination based on a student’s transgender status. We encourage school district officials to consult this newly issued federal guidance. As a reminder, the Dignity for All Students Act protects students from discrimination on the basis of gender identity.

Information for District Clerks

In order to assist district clerks with frequently asked questions regarding the maintenance of policy manuals, Policy Services has developed two PowerPoints:  one on the numbering and dating of policies, and another on the deletion of policies.  We encourage you to consult these resources if you have any questions or concerns related to the issues they address.

Numbering and Dating Policies

Deleting Policies

APPR

NYSED recently published guidance documents to support districts as they implement their APPR plans during the four-year transition (or, moratorium) period. The guidance documents are available on EngageNY. NYSED also anticipates returning to the Board of Regents in February with proposed revisions to the current regulatory language that will align with the guidance documents. Stay tuned for further updates.

Workshops

Thank you to everyone who attended our Title IX and transgender workshops, either directly at Erie 1 BOCES or via webinar. Please let us know if you have any follow-up questions, feedback, or suggestions for future workshops.

Questions

As always, if you have any questions or concerns about your current levels of service, pricing, or participation, please do not hesitate to contact your policy coordinator or Janell Hallgren at (716) 821-7084 or jhallgren@e1b.org.

NYSPHSAA Transgender Guidelines

The New York State Public High School Athletic Association (NYSPHSAA) issued guidelines this summer relating to the participation of transgender and gender nonconforming students in athletics.  We have attached a copy of NYSPHSAA's guidelines here as a reference.

NYSPHSAA Transgender Guidelines July 2015

Teacher Certification

You are probably aware of the new registration requirements for classroom teachers and certain school leaders and teaching assistants passed as part of the 2015-2016 State budget. Starting in school year 2016-2017, these personnel must register with SED every five years and certify that they have completed 100 hours of continuing teacher and leader education during that period. The deadlines for registration will be determined on a rolling basis, and the schedule will be posted on the Office of Teaching Initiatives website, later this year. SED will also establish regulations prescribing the registration process and the required course work later this year. Upon receipt of the SED requirements, we will make any needed changes or additions to policies and regulations.

Immunizations

In late June 2015, the State Department of Health informed SED that the effective date of the new immunization regulations would be September 1, 2015. In addition, we included the administration of immunizing agents against meningococcal disease as part of our recently updated sample Immunization Regulation. The State Senate and State Assembly both passed a bill that would require a vaccination against meningitis that is pending before the Governor. We reasonably anticipate that the bill will be signed into law. It will be effective "immediately" as part of Public Health Law Section 2164.

 
Questions? Contact:
Photo of Janell Hallgren Janell Hallgren, Manager
(716) 821-7084
jhallgren@e1b.org
 Photo of Patricia "TC" Ferrito Patricia "TC" Ferrito, Coordinator
(716) 821-7612
pferrito@e1b.org
Photo of Jill Emmons Jill Emmons, Esq., Manager
(716) 821-7553

jemmons@e1b.org
 Photo of Carol Carlin

Amanda Dermott, Esq., Coordinator
(716) 821-7428
adermott@e1b.org

Photo of Carol Carlin Ashley Watkins, Esq., Coordinator
(716) 821-7183
awatkins@e1b.org
 Photo of Victoria Forcucci Victoria Forcucci, Sr. Clerk Typist
(716) 821-7534
vforcucci@e1b.org
       

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